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Frequently Asked Questions

On Campus at the Aspen Institute

Where is the Forum held?

The Aspen Security Forum is held at the Aspen Meadows Resort at:

845 Meadows Rd
Aspen, CO 81611

Our sessions on Tuesday, July 15 will be held in the Greenwald Pavilion. All sessions on Wednesday, Thursday, and Friday will be in the McNulty room in the Doerr-Hosier building. Printed copies of the campus map will be provided on site.

Where do I register and check-in?

Registration will take place on Tuesday, July 15 in the lobby of the Doerr-Hosier Center starting at 11:00 AM and will remain open during Forum programming hours through Friday, July 18. You can stop by anytime to pick up your credentials, swag bag, and program materials. Due to increased security on campus, we ask you to wear your badge at all times during the Forum. Badges are non-transferable. 

Where is the list of confirmed speakers and the most up-to-date agenda?

The most up-to-date version of the agenda can be found here. Please note that, given the nature of our speakers’ and moderators’ work and schedules, all panels are subject to change.

What is the best way to get to campus?

The Aspen Security Forum will provide complimentary shuttle service for the duration of the conference (July 15-18). The shuttle will run on a continuous loop from downtown Aspen to the Aspen Institute campus. Please consult the transportation section of our logistics memo here for the most up-to-date shuttle times. The town of Aspen also participates in WE-Cycle, a state-of-the-art, fully automated bike system that includes 100 bikes available to rent at 14 stations 24/7. For attendees who wish to walk to the Forum, the Aspen Meadows Resort is a short walk from downtown Aspen.

Will there be parking at the Forum?

No parking is available on campus for attendees during the Forum. Only hotel guests, security details, and those who receive parking passes issued by the Aspen Institute will have access to parking. We strongly encourage attendees to use the Aspen Security Forum shuttle or cross-town shuttle.

Is there a dress code?

Attire throughout the Forum is what we call “Aspen casual,” which means no ties for men, and jackets are not required, though some may wear sport coats. Dress is similarly “smart casual” for women.

Is any food served during the Forum?

Participants are invited to an opening reception at the Doerr-Hosier Center on the evening of Tuesday, July 15 immediately following the opening sessions. On the main days of programmingJuly 16, 17, and 18breakfast and lunch will be available, along with morning and afternoon refreshments. Lunch will be available in the Walter Isaacson Center and the Marble Garden Tent. Espressos, lattes, and other coffee services will be available in the Google Pavilion starting at 7:30 AM on July 16, 17, and 18. 

Light refreshments are available periodically throughout the day in the Doerr-Hosier Center. Vegetarian options are always available during the Forum. À-la-carte service is also available at the West End Social in the Walter Isaacson Center.

Is there an X handle and/or hashtag for the Aspen Security Forum?

Yes! Find us on X @AspenSecurity and use the hashtag #AspenSecurity.

Is there available meeting space for one-on-one meetings?

There are no private meeting spaces available. However, there are public areas throughout campus for side conversations, including the Aspen Meadows lobby, terraces of the Doerr-Hosier Building, and the Google Pavilion. These meetings must be independently coordinated, and Aspen Security Forum staff members are unable to provide logistical support.

What is your no weapons policy?

As part of our commitment to ensure the well-being of our event participants and staff, we have a no-weapons policy for all our locations, events, meetings, and convenings, wherever they occur. This policy is in effect regardless of whether an individual has a concealed weapons permit, or whether the location permits carrying weapons. The only exception is for law enforcement or security the Institute has engaged or allowed at its convenings, but only as part of their official role.

Can I record or take photographs of activities at the Aspen Security Forum? Will my voice or image be used?

Activities at the Aspen Security Forum may be recorded or photographed, and the audio, video, and images created may be displayed, distributed, and/or broadcast online, on television or radio, or in print publications. By attending, you are consenting to the use of your image or voice for these purposes.

Travel and Lodging

What is the closest airport to Aspen?

The closest airport to Aspen is the Aspen/Pitkin County Airport (ASE). 

Does registration include hotel and airfare?

No, registration does not include hotel and airfare. Attendees must book their own travel to and from Aspen, as well as their hotel stay throughout the Forum. For information on hotels in Aspen, please consult the ASF Lodging Guide. Please note that there is no lodging available for attendees at the Aspen Meadows Resort during the Aspen Security Forum.

Around Aspen

What kind of restaurants are in Aspen?

Aspen is home to a number of fantastic small restaurants that serve a variety of different types of cuisine. Please visit the Aspen Chamber Resort Association’s dining page here for recommendations. Book your table soon, as restaurants tend to fill up fast during the summer months!

What is the weather like in Aspen?

Temperatures in Aspen range from an average of 78 degrees during the day to 63 degrees at night. The temperature cools significantly in the evening and afternoon thunderstorms are not uncommon, so please be sure to pack accordingly.

How can I mitigate the effects of altitude sickness?

Aspen is located 7,980 feet above sea level, making altitude sickness a common health concern for visitors. We recommend that travelers drink plenty of water as fluids will help your body adjust. It is also highly recommended that attendees avoid alcohol and caffeine on their first few days in Aspen.

Staying in the Loop

Where can I rewatch an ASF session?

All sessions are live-streamed and available to view afterward on the Aspen Institute YouTube channel and the Aspen Security Forum website.

How do I receive Forum updates throughout the year?

Subscribe to The Weekly Leaf, a weekly collection of timely articles authored by ASG members, pieces relevant to Forum topics, updates on upcoming digital discussions, and the book of the week, here.

Contact Information

If your question was not answered above, or if you require additional assistance, please contact Maggie Davis.

Maggie Davis
Program Coordinator
Aspen Strategy Group and Aspen Security Forum
maggie.davis@aspeninstitute.org

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